Privacy Policy

Privacy Policy

The Friends of Gainsborough Cemeteries and Chapel take privacy issues seriously so please read through this privacy policy carefully as it explains about our charity, and how it collects, stores use and shares personal information. It also explains your rights with regard to your personal information, how to contact us, and how to contact the regulatory body (Information Commissioners Office) if you have a complaint.

Who are the Friends of Gainsborough Cemeteries and Chapel?
We’re a small charity that was set up to restore the headstones of servicemen who have given their lives during wars. We also help the public locate the graves of their relatives buried in the General Cemetery and North Warren Cemeteries in Gainsborough, Lincolnshire. We’re committed to maintaining the trust and confidence of everyone who gets in touch with us.

The Friends collects, uses, and is responsible for certain personal information about you. When we do this, we’re regulated under the UK General Data Protection Regulation and the Data Protection Act 2018. We’re responsible as the ‘controller’ of that personal information for the purpose of those laws.

What information do the Friends collect about you?
During the running of our charity, we collect the following types of information from you, when you give the information to us.
This will include your name, contact details such as email and postal address. This is so we can send you information or books that you have purchased from us.

How we use your personal information
We collect information to allow us to provide you with products (such as our books) and services (finding burial plots of relatives buried in the cemeteries) and the records our charity is legally required to maintain.
We don’t sell, rent or trade any information we hold about you to other companies, businesses, or charities.

Who we share your information with
We share your information with law enforcement or regulatory bodies if required by law.

If you make a donation or payment by Paypal. We share your email address with them to enable us to process that donation or to send you an invoice for your purchases.

Paypal, 5 New Street Square, London, EC4A 3TW
This data sharing enables us to receive your payment.

Information provided by you
We need certain information from you such as contact details and postal address to be able to provide you with information or books you have purchased. We only collect information that we need to be able to do that.

How long we keep personal information
We hold your personal information, name, address, and contact details for a period of, currently, 6 years as required by UK tax legislation.
If you have enquired about a grave plot in the cemetery, once we have provided you with the information, we then delete that enquiry from our records.

We don’t track or collect visitor information from our website. We use a ‘click through’ email address so that you can email us.

These are small text files that are installed on your computer. We don’t use any type of tracking cookie on our website. The only cookies on our website are transient or session cookies. They are deleted once you close your browser and they don’t store anything that personally identifies you. They don’t collect any information and pass it to us.
If you would like to know more about the different types of cookies, this site explains what they are and how they work –

Access to your information and making corrections
Under the UK General Data Protection Regulation and the Data Protection Act 2018, you have the right to request a copy of the information we hold about you. If you would like a copy of that information then please either e-mail: or write to: Susan Edlington, The Mount, Wood Lane, Beckingham, Doncaster, South Yorkshire, DN10 4NT.

Please send information so we can identify and confirm who you are such as a copy of your driving license or the top part of a utility bill with your name and address on it.

We do our best to make sure the information we hold about you is correct, so if you find that information we hold about you is wrong, we will correct it.

We will reply to you as soon as we can and that will not take longer than 30 calendar days.

Your rights
Under the UK General Data Protection Regulation and the Data Protection Act 2018. you have a number of important rights. In summary, those include rights to:

fair processing of information and transparency over how we use your use personal information

access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
require us to correct any mistakes in your information which we hold
require the erasure of personal information concerning you in certain situations

receive the personal information concerning you which you have provided to us, in a structured, commonly used, and machine-readable format and have the right to transmit those data to a third party in certain situations
object at any time to processing of personal information concerning you for direct marketing

object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
object in certain other situations to our continued processing of your personal information

otherwise restrict our processing of your personal information in certain circumstances

claim compensation for damages caused by our breach of any data protection laws

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissionerメs Office (ICO) on individuals rights under the General Data Protection Regulation.

If you would like to exercise any of those rights, please email Susan Edlington or write to: The Mount, Wood Lane, Beckingham, Doncaster, South Yorkshire, DN10 4NT

How we keep your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

How to complain
We hope that we can resolve any query or concern you raise about our use of your information.

The UK General Data Protection Regulation and the Data Protection Act 2018 also give you the right to lodge a complaint with a supervisory authority, in the state where you work, normally live, or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at or telephone: 0303 123 1113.

Changes to this privacy notice
This privacy notice was published on 8th January 2021.

We may change this privacy notice from time to time. You should check this policy occasionally to ensure you are aware of the most recent version.

Do you need extra help?
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).

How to contact us
Please contact Susan Edlington, if you have any questions about this privacy notice or the information we hold about you.
Please send an email to, write to The Mount, Wood Lane, Beckingham, Doncaster, South Yorkshire, DN10 4NT.